[UgaBYTES] Staff Exchange Summary
NKURUNZIZA Jean Paul
nkurunziza at bytc.bi
Fri Feb 22 16:40:04 GMT 2008
Thanks Ogwe,
I will use your text and combine it to my notes in order to produce a
french summary as well.
Sincerely
> Telecentrians
> The telecentres networks staff exchange concluded on Friday at UgaBYTES
> Initiative secretariat in Kampala. The exchange had representation from
> Tanzania, Rwanda, Burundi, Kenya and Uganda.
> The five day intensive programme looked into issues of national
> networks status, creation of a vibrant regional telecentre eco-system,
> website and mailing lists management, introduction of an award system
> for telecentre practitioners in the region, issues of Social
> Enterprises for sustainability of telecentres and networks, the
> telecentre academy, regional exchange programme for network leaders
> and staff as well as partnership issues.
> On the first day the matter of registration/legal status of national
> networks cropped up and it was resolved that all networks pursue the
> matter of registration within three months.
> Some of the resolutions reached were:
> A-Regional online telecentre ecosystem:
> Ø There is a need to post content from national websites onto
> other national websites and international websites. Cross posting should
> only carry a summary of stories posted with a provision of links to
> ensure that readers visit the original website for more information on
> this and other subjects
> Ø RSS Feeds would be up and running once all national sites in the
> website are fully operationally
> Ø We need to establish a team at national network level to ensure
> posting information at national level and cross-posting of regional
> info. Proposed that two persons per network and met on a monthly basis
> Ø All national networks to provide information for newsletters/
> UgaBYTES news updates, to Telecentre.org
> Ø Dynamic websites for each network within three months. Cost for
> the domain to be communicated later.
> Ø Mailing lists for Burundi, Kenya and Rwanda to be created
> at the same time as the websites are being created
> B-BYTES for Development Award
> This would be an annual award which seek to encourage greater online
> sharing among practioners. The categories agreed upon were:
> Ø Best researcher
> Ø Best Blogger
> Ø Best trainer
> Ø Best Story.
> Awards will be given to the winner and two runners in each category.
> Finalists will be shortlisted and invited to attend the East African
> Telecentre Leaders Forum where the announcement of ultimate winner
> and presentations will be made.
> A seven member jury made up of network representatives and UgaBytes will
> shortlist mailing lists, blogs postings on a monthly. The final short
> listing will be held each January.
> C- Community Online Engagement Strategy
> This strategy seeks to encourage community online sharing of
> experiences. The plan had three main components as highligheted below
> i- Community Awareness and Sensitization Training
> The intentions of this Plan Component are:
> Ø Appreciation of community sites
> Ø Quality of stories on site
> Ø Utilization of site
> Ø Gains/user feedback
> ii- Research and Documentation
> Intentions of this component are:
> Ø Have research guidelines
> Ø Have a team of community researchers and reporters
> Ø Tell relevant untold stories
> iii- Dissemination and sharing
> Intentions of this component are:
> Ø Building a community of online collaborators
> Ø Stakeholder engagement in telecentre issues
> D. Website and Mailing List Management
> Participants were taken through the session which entailed:
> Configuring mailing list, how to subscribe/unsubscribe,
> unblocking/blocking members and checking for pending mailings
> Participants were also introduced to the platform which UgaBYTES
> website (www.ugabytes.org is presently running, DRUPAL
> (www.drupal.org). Drupal is free open source content management
> platform and is more user friendly. All networks in the region will
> have new sites within three months which shall be set-up with support
> of UgaBYTES technical team.
> E- Social Enterprises for Sustainability
> This component seeks to address the issue of sustainability. The
> following formed part of the resoutions
> On business Concepts
> Ø Adopting new business concepts and improving
> Ø Copy from other members where applicable
> Ø All concepts need to be formalized on paper
> Remittance and financial management system
> Ø There have to be clear records
> Ø Need for expertise
> Ø Need for clear contracting between telecentres and networks
> Ø Remittance system should be equitable
> Follow-up
> Ø Resolution of this meeting to be presented to network members to
> sell to them the concept of social enterprises
> Ø Networks to work and consult with UgaBYTES
> F- Telecentre Academy
> It was agreed that this academy is needed for purposes of capacity
> building telecentre practitioners
> Ø The telecentre would primarily target telecentre practitioners
> namely network leaders, telecentre managers and staff
> Ø Academy to have both free and reasonably charged would be
> charged for trainings and services.
> Timelines for the Academy.
> Ø Development of guidelines for training needs assessment to be
> completed by end of March
> Ø National representatives of the academy to be in place by end of
> March
> Ø Outcome of needs assessment by end of April
> Ø End of May, develop systems and strategies
> Ø Curriculum development to be done in May -June
> Ø Exploration and development of partnerships to continue e.g.
> seeking of training centres to be gazetted
> Ø Official launch/first intake July
>
> b- Should services be free?
> Ø Some services could be free while others may be charged. This
> would depend on specific
> Ø Commitment fee may be vital. Need to charge a reasonable fee
> which community members can afford.
> Ø Sustainability has to be achieved by the academy hence some fee
> should be
> Ø Academy should be viewed as a capacity building programme and
> also as a sustainable project
> G- Regional Exchange Program for Network Leaders and Telecentre Staff
> This would encourage sharing and exchange of ideas
> Resolutions
> - National networks to work in collaboration with UgaBYTES ttowards
> success of the regional staff exchange
> - The exchange would be promoted through the mailing list, websites and
> the wiki
> - Obligation contracts to be signed by the beneficiaries of the
> programme
> Forr further readings of the staff exchange kinldy view blogs on
> www.ugabytes.org or www.telecentre.org
>
>
> Damas Ogwe
>
>
>
>
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--
NKURUNZIZA Jean Paul
Secrétaire Général et Responsable Administratif
du PAJE de l'association BYTC
B.P 7031 BUJUMBURA BURUNDI
Tél: 00257 22 21 96 45
Tél Mob : 00257 76 60 49 46/00257 79 981 459
Fax : 00257 212485 ou 00257 222147
E.Mail : nkurunziza at bytc.bi ou
jnkurunz at hotmail.com
Site web : http://www.bytc.bi
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